Monthly timesheet template: Free and downloadable (2024)

Is it the end of the month, and you’re left wondering where all those hours went? Happens to the best of us. This is where the humble monthly timesheet template can help.

Whether you need to perfect payroll, figure out capacity planning, or fix project budget issues, a simple monthly timesheet template could be the first step in the right direction.

Download yours here. 👇

Available formats and quick downloads

• Monthly timesheet template Microsoft Excel (free download)
• Monthly timesheet template Google Sheets (free to use)
• Monthly timesheet template PDF (printable and free)

Free monthly timesheet templates: What you need to know

• Use our monthly timesheet templates to track monthly hours across the business to help project managers stay on top of project performance metrics
• Choose between a variety of formats including Google Sheets, Excel, and PDF
• Find step-by-step instructions in the template you choose
• Look at the sample monthly timesheet template tab to get an idea of how to use it
• Review the template once an employee has filled in Resource Guru’s blank monthly timesheet template on the next tab

Note: Our Google Sheets and Excel templates use formulas to automatically calculate the total amount of time including lunch, vacation or sick leave.

Download instructions: Monthly timesheet template Excel

Our monthly timesheet Excel template is designed to help employees keep track of their time with ease, while meeting project requirements.

• Download this Excel monthly timesheet template (XLS) file
• The document will appear in your “Downloads” folder
• Look for the file “Monthly timesheet template | Excel | Resource Guru”
• Follow the instructions in first tab of the document
• You’ll find two additional tabs, one with sample data, and one blank monthly timesheet template you can fill in with your own hours
• Remember: it’s an Excel monthly timesheet template with formulas, so you don’t need to change anything unless your internal processes require that

Download instructions: Monthly timesheet template Google Sheets

• Download your Google Sheets monthly timesheet template
• The template will appear in a new tab in your browser
• Next, navigate to the top left-hand corner, select “File” and “Make a copy”
• Rename the file so you don’t lose it
• Follow the instructions found in the first sheet
• One sheet has sample data to provide more context, the other sheet is your blank monthly timesheet template where you’ll add your own data

Download instructions: Basic monthly timesheet template PDF

Does a printable monthly timesheet template PDF sound like an archaic concept to you? To many companies, sure. But in some industries, software compatibility, updates, or internet access aren’t a given.

That’s where a printable PDF timesheet that works flawlessly in any location is a great solution.

• Download your PDF timesheet template
• The file should then appear in another tab in your browser
• In the top right-hand corner of the PDF, select the download arrow or print the document by hitting the print icon
• Look for the file “Monthly timesheet template | PDF | Resource Guru”
• A box should appear where you can rename the file and save in the right place on your device
• Follow the in-document instructions at the top of the document

Note: The monthly timesheet template PDF comes with limitations due to its format and based on how the calendar year falls.

Monthly timesheet template FAQs

What’s a monthly timesheet template?

A monthly timesheet template can be used by any business or team to track time on a monthly basis.

It offers a no-frills way of staying on top of the total hours worked by employees in a monthly time period.

They’re often designed with project budgeting and payroll in mind, which simply means they’ll break down the hours an employee has worked that month on any given project or client.

Monthly timesheet templates typically use formulas to automatically calculate:

• Standard hours
• Hours worked
• Vacation hours
• Sick pay hours
• Overtime hours

Depending on the best format for your business, you might want to get started with a free, printable monthly timesheet template. This means employees have to manually input their details and hours worked. But if you’re looking for a simple timesheet template, this is a good option.

What is a monthly timesheet templates used for?

A monthly timesheet template is used to track the number of hours an employee works over the course of a month.

It serves several important functions, including:

Recording work hours: Employees use the monthly timesheet template to log their working hours, including start and end times, sick leave, and total hours worked.

Resource management: Timesheet templates provide detailed information on resource allocation. By analyzing timesheet data, managers can stay on top of resource utilization and identify issues fast.

Project management: Timesheets help in tracking the time spent on different tasks or projects, which aids in project scheduling and ensures that projects stay within budget.

Performance tracking: Managers can use timesheet templates to monitor productivity, identify patterns, and make informed decisions about staffing and workload planning.

Leave management: Timesheet templates help managers stay on top of leave management, track absence, vacations, and sick leave. This provides a comprehensive view of an employee’s attendance.

Compliance and auditing: Keeping accurate records of work hours is essential for compliance with labor laws and regulations. Timesheets provide a clear record that can be used during audits or disputes.

Payroll processing: The data collected from timesheets is used to calculate pay accurately, including overtime, bonuses, and deductions.

Who uses monthly timesheet templates?

Monthly timesheet templates are used by a variety of businesses and teams.

Here’s a breakdown of some key users:

Employees: Record daily working hours, including breaks, sick leave, and overtime, ensuring accurate tracking of work hours at the end of each month.

Freelancers: Record hours worked for different clients and projects to provide accurate invoices and payment for completed work.

Resource Managers: Track time spent across different clients projects to inform resource forecasting, capacity planning, and to stay on top of billable hours.

Project Managers: Track time spent on different tasks and projects, to ensure accurate budgeting, timely project delivery and drive project success.

Line Managers: Monitor hours, attendance, and utilization and use the data for performance evaluations and resource allocation.

Human resources: Payroll processing, tracking employee attendance, managing leave, and ensuring compliance with labor regulations. HR also uses timesheet data for workforce planning and analysis.

Finance: Calculate employee wages, including regular pay, overtime, and sick leave, ensuring accurate payroll processing.

On the business side of things, you’ll find monthly Excel timesheet templates used frequently in industries that work with clients on a project basis, such as agencies or construction companies.

Outgrown templates? Try Resource Guru’s Timesheets

A monthly timesheet template can be a great starting point, but it’s not scalable. As your business and team grow, you need timesheets that can adapt to your needs along the way.

Resource Guru’s Timesheets were built with ease-of-use and accuracy top of mind. That means our timesheets can be completed in minutes, removing the need to chase submissions, and ultimately resulting in inaccurate hours for payroll, billing, and invoicing.